If you are: responsible for submitting class schedules, a Phase I school/department, and need access to CourseLeaf/CLSS, here is what you should do:
- Send an email to: email@example.com requesting access to CourseLeaf.
- An “A+” Access form will be emailed to the requester with upcoming training sessions.
- The requester will bring the completed and signed “A+” form to the training session.
- After training, the requester will be instructed to practice on the test site.
- When comfortable with CourseLeaf, requester will send an email to firstname.lastname@example.org for access to their scheduling unit(s).
- The requester will then be given access to the production site of CourseLeaf.
Enter the new topic in the “Comments” section (i.e. New Topic: I Love Emory). Please note, topics are limited to 30 characters or less (including spaces and punctuation).
- Double click to select the section to be canceled
- Enter an “X” before the section number. Note, if the section number has 4 digits, enter “X”. If there are more sections to be canceled, entered “X1, X2, X3, etc...
- Change the Status to “Cancelled Section”
- Change the Enrollment numbers to “0”
- Click “Save Section”
Text entered in the Notes section will go directly into OPUS and WILL be visible to ALL in OPUS. Text entered in the Comments section will only be visible to the Registrar’s Office, will NOT feed directly into OPUS, and will not be visible in OPUS.
Only numeric values will be accepted in CourseLeaf/CLSS. The CourseLeaf system will not accept alphanumeric values as section numbers (i.e. 00P, first 3 or 4 digits of an instructor’s last name, etc.)
- Once in a section, under schedule, select the link to the right of the calendar. It will say “Does Not Meet”
- This will take you to the Snapper screen, select the “Patterns” drop-down
- In the “Meeting Pattern Name” box, enter in capital letters the meeting day(s), a space, and then the time (i.e. Th 6pm-9pm). You must enter AM or PM.
- Select “Add”
- Select “Accept”
- Once in a section, under schedule, select the link to the right of the calendar. There should already be a meeting pattern listed.
- Select “Meetings” at the bottom left of the screen.
- Select the green plus button to add an additional meeting pattern
- Make your room selection (if needed)
- Enter dates only if they are specific (i.e. 2017-08-18 to 2017-08-18); Select “Accept”
- Select the new meeting pattern (it will be highlighted in green)
- This will take you to the Snapper screen, click the “Patterns” drop-down
- In the “Meeting Pattern Name” box, enter in capital letters the meeting day(s), a space, and then the time (i.e. F 6pm-7:30pm). You must enter AM or PM.
- Select “Add”
- Select “Accept”
Please select the refresh button (highlighted below) or clear your history/cache.
- You must add the new class (writing) in CourseLeaf with the same details as the current (non-writing). That is, if everything will remain the same.
- Change all of the enrollment fields of the current (non-writing) class to “0”, to ensure additional students don’t enroll.
- If there are students enrolled in the current (non-writing) class, you must notify them that this class is being replaced with a writing class, and the current (non-writing) class will canceled. You can then offer to do either of the below:
- Ask the students to notify you if they would like to be swapped into the new writing class. You would then swap them, if it is during add/drop/swap.
- Notify the students that they will be swapped from the current non-writing class to the new writing. They may then adjust their schedules as needed.
- Once the students have been dropped from the current class or swapped into the new class, you would cancel the non-writing class in CourseLeaf.
- Change the Inst. Method to “Distance Learning”
- Change Room to “ONLINE”
If the grade mode for the course is set to “Student Option”, you may enter in the comments section for example “change grade mode to graded” or whatever mode you would like it changed to.
If there is a new instructor who is not listed in the drop down menu in CLSS, please enter that instructor’s name and employee ID in the Comments section. A new instructor must be entered into OPUS first by the Registrar’s Office. He/She will then be uploaded into CLSS.
- The originating department would submit the request and any updates if needed
- The originating department would enter the number of seats in the enrollment space for their allotted seats.
- The originating department would enter the class(es) to be cross-listed in the Comments section.
- The originating department would also include the number of seats allotted for each cross-listing in the Comments section. (See snap shot below)
Note: The number in parenthesis is the number of seats alloted for each class. It is also good practice to include the total number of seats, so there is no confusion.
- Variable Credit Hours – When credit hours are changed from variable to fixed in CLSS, the credit hours revert back to variable in OPUS and CLSS.
- The Work-Around for this issue is to enter the fixed credit hours in the Comments section for a variable credit hour class. (See snap shot below)
- Instructor Role – Regardless of the instructor’s role, please select “primary instructor”. If the Instructor Role is anything besides “Primary”, please list the correct role in the comments section. If you select secondary instructor, teaching assistant, etc., the instructor will disappear from the class. This issue is being addressed.