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General
Information Questions |
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What are
the office hours for the Office of the Registrar?
The Office of the Registrar is open to serve the public from 8:00 a.m. until
4:30 p.m. weekdays, except holidays. Closings for special purposes are posted
3-5 days in advance. |
What is the email address
for the Office of the Registrar?
The
Office of the Registrar's email address is registr@emory.edu. |
What is the URL for the Office
of the Registrar website?
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How do I download the results of a search grid? NEW!
Must use the combination of both of these settings to download a grid.
1. Downloading Query Results to Excel
A solution has been implemented for the "Query to Excel" problem that we have experienced. The steps will lead to new browser settings which will enable the "Query to Excel" function to work properly.
Under the "Tools" menu on your browser, select "Internet Options", click the "Advanced Tab", check OFF the box labeled "Do Not Save Encrypted Pages to Disk", and click "OK". You should now be able to run the query results to Microsoft Excel.
2. How do I download the results of a search grid?
Users using Internet Explorer have reported difficulties getting the icon to download class rosters, class schedules and other grid results into Microsoft Excel.
The problem typically revolves around computer-specific browser settings. Either
switch to a different browser (Mozilla Firefox works well), or follow the steps below to
ensure you have the correct setting which will allow this to work.
- Open Internet Explorer
- Click Tools
- Click Internet Options
- Click the Security Tab
- Click Local Intranet
- Click “Sites” button
- Click “Advanced” button
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Type https://psoftsa.cc.emory.edu into the “Add this website to the zone” field
- Click “Add” button
- Click “Close” button
- Click “OK” button
- Click “OK” button
If you continue to have issues, please contact opushelp@listserv.cc.emory.edu.
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Does the Registrar's Office
take credit cards?
The Office of the
Registrar does not accept credit cards. Cash, check, money orders,
or your Emorycard (used as a debit card) are accepted.
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Where can I view the University
Academic Calendar?
Academic
calendars are located on the Office of the Registrar website. |
When is Spring break?
Spring break/recess usually occurs
in March. Dates are listed in the Registrar
calendars. |
When is Fall break?
Fall break/recess usually occurs in
October. Dates are listed in the Registrar
calendars. |
What are the official University
Holidays?
Emory observes 10 official University
holidays each calendar year. They are New Year's Eve, New Year's Day, Martin
Luther King Holiday, Memorial Day, Fourth of July, Labor Day,
Thanksgiving Day, Friday following Thanksgiving, Christmas (2
days). |
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The weather is really bad.
Are classes being held today?
In the event of severe weather call
the inclement weather line at 404-727-1234 for the latest on
University closings. |
I lost my Emory ID card.
Where can I get another one?
A student whose EmoryCard is lost
may apply for a replacement at the EmoryCard
Office. The EmoryCard Office is
located in the Dobbs University Center, Room 270. The EmoryCard
Office hours are from 9:00 AM to 5:00 PM, Monday through Friday
(except official University holidays). A replacement card will
cost $25.00. |
I graduated from Emory several
years ago. Is my ID number still valid?
A student id number does not expire;
it remains valid even when a student is no longer in attendance
at Emory. A student id number is not the same as a network id.
A network id expires once a student graduates or is no longer
in attendance. |
Can I view my
student folder?
Students are allowed to view their
student folder at the school in which they are currently enrolled.
Contact the school dean's office for specific procedures.
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Questions
about change of information |
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How do I change my address?
Students can change their mailing
or home address through OPUS. |
How do I update my Social
Security Number?
A student must bring their original
social security card to the Office of the Registrar. Changes
cannot be made from a copy of the SSN card or any other document
showing the SSN. |
I recently got married. How
do I update my records and what documentation is required?
Name changes should be directed to
the Office of the Registrar and will only be recorded when there
is sufficient evidence supporting the name change. Students must
provide one of the following showing the changed name: (1) Marriage
license, (2) Court order, or (3) Driver's license plus one of
the following: social security card, credit card, or blank check
showing name and address. |
How do I change my residence
hall room and phone number?
Residence hall room and residence hall phone numbers are assigned
and maintained by Residential
Services. Contact Residential Services for corrections
in the residence hall room or residence hall phone number. |
How can I change
my Emory Post Office Box?
Emory Post Office boxes are assigned
and maintained by the Emory University Post Office. Contact the Emory
University Post Office in the Dobbs
University Center (DUC) for questions regarding an Emory Post
Office box. |
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Questions
about majors/degrees/commencement |
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Where do I turn
in my degree application?
Your degree application should be
turned in to your school dean's office. A degree application
must be filed with the student's school dean before the degree
application deadline. An application received after the deadline
for the term in which graduation is planned must be accompanied
by a $25.00 late application fee. NOTE: If a late application
is accepted, there is no guarantee that the diploma will be available
at Commencement. |
How do Emory College of Arts & Sciences students change majors?
To change your major, go to the department
of choice and fill out a Declaration of Major form requesting
the change. The department will forward the declaration of major
form to the Office of the Registrar for processing. |
What distribution requirements
must an Emory College of Arts & Sciences student complete?
Emory College of Arts & Sciences students who have questions
regarding distribution requirements should contact their advisor,
or the Office
of Student Academic Affairs. |
Do I have to participate
in the Spring term Commencement?
Spring term graduates are required
to participate in the Spring Commencement exercises. Students
graduating in the spring who feel they have reason to graduate "in
absentia" must submit a request in writing to their school
dean before Commencement. The dean will rule on this request
and inform both the student and the Office of the Registrar
of the ruling. |
What if there is bad weather
on Commencement day?
In the event of severe weather, all
school ceremonies on the Quad will be canceled. All important
information is located on the commencement website at www.emory.edu/COMMENCEMENT.
For information in case of inclement weather, after 6:00 a.m.
on commencement morning, call the inclement weather line at 404-727-1234,
the University operator at 404-727-6123, or University Communications
at 404-727-6216. |
How long are diplomas kept in the Registrar's
Office?
Diplomas
are kept in the Registrar's Office for 2 years. Diplomas are then sent to the Alumi Office. |
My diploma got lost/destroyed.
Can I get another copy? Is there a cost involved?
A request for a replacement diploma
must be made in writing to the Office of the Registrar. Cost
for the replacement is $35.00. Processing time is approximately
6 to 8 weeks. Download the degree replacement form and instructions for completing the degree application (pdf) using free Acrobat Reader. Requests must include the name to appear on
the diploma, the graduation year, the degree received and phone
number where you can be reached. Please also include an address in which you would like the diploma to be delivered. The diploma is sent via regular mail. Requests also can be made in
person at the Office of the Registrar. |
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Questions
about certifications/transcripts |
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I need a letter of certification/verification.
How do I obtain one? Can I request it over the phone?
Students needing verification of their status, enrollment and/or degree for purposes such as automobile/health insurance, good student discounts, educational loans, or for other school applications, should complete an online certification/verification request form on OPUS. This new option is for currently enrolled students only. Using your OPUS student PIN number, choose "Academics", click on "Other", and select "Enrollment Verification". If the student wishes to "Hold for Pickup", please enter "Hold for Pickup" in the first line of the address, Atlanta for the city, GA for the state, and 30322 for the zip code. Students who are no longer enrolled at Emory should
send a request in writing to the Office of the Registrar, Emory
University, Atlanta, GA 30322 or send an email request to the Registrar
email address registr@emory.edu. Requests for certifications or
verifications are only for the current academic year or for any
past semesters that the student was attending. Certification/verification
of enrollment cannot be made for future terms/years. There is no charge for this service. |
What office fills out forms
pertaining to conduct or disciplinary actions?
Forms or questions pertaining to conduct
or disciplinary information should be referred to the Office
of Student Academic Affairs. |
Can I fax a transcript request
to the Registrar's Office? Can my transcript be faxed to me or
a third party?
For your protection, the Registrar's
Office does not conduct business via fax. |
Can I request a transcript
from home?
All requests for transcripts must
be made in writing to the Office of the Registrar. You can
download a printable transcript request form from the Registrar
website at http://www.registrar.emory.edu.
The written request must include the student's name at the
time of attendance, Campus ID number or social security number,
signature, and the transcript recipient's name and address.
Prepayment is required. Normal processing time is two-four
business days. Transcripts include all work completed at Emory
University. Under no circumstances is a partial transcript
issued. Currently enrolled students should go to the Registrar's
Office 100 Boisfeuillet Jones Center to request and pay for
a transcript. Transcripts not being held for grades are available
for pickup by noon the following day, if ordered by the student
through OPUS and prepaid at the Office of the Registrar. |
Is there a fee for transcripts? Yes.
Unofficial transcript (mailed directly or issued to the student) $4.00 USD;
Official transcript (mailed directly to anyone other than the student) $4.00 USD;
Official transcript issued to student (mailed or issued to student) $8.00 USD.
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Questions
about release of student information |
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What
does it mean to "Release
No Information"?
Directory Information may be released
on students without the student's consent. Directory Information
includes: whether or not the student is currently enrolled;
the school or division in which the student is or was enrolled
and his or her class/year; dates of enrollment; degree or degrees
earned (if any), date of degree, major area of concentration
and academic honors received; awards of merit and participation
in officially recognized activities and sports; addresses and
telephone numbers; and electronic mail address. No other information
is released without written consent. When a student submits
a "Release
No Information" form to the Office of the Registrar, no directory
information will be released.
If you choose to release no information,
your name or address will not be given to an out-of-town
guest who stops by to see you. Potential employers will not
be able to find out that you attended the University or that
you graduated. Your hometown newspaper will not be notified
of any achievements that you have accomplished such as Dean's
List, Phi Beta Kappa or Graduation. Your name will not appear
in the Commencement program. Your name will not appear in
the campus directories.
While some students have valid reasons
for withholding directory information, choose this option
with thought and care as it will apply to your academic records
permanently or until you rescind your request by writing
to the Office of the Registrar. |
What is considered directory
information?
Directory information includes: whether
or not the student is currently enrolled; the school or division
in which the student is or was enrolled and his/her class year;
dates of enrollment including full-time or part-time status;
degree or degrees earned (if any), date of degree, major area
of concentration and academic honors received; awards of merit
and participation in officially recognized activities and sports;
addresses and telephone numbers; and electronic mail address
and can be provided without the written consent of the student.
NOTE: The University does not furnish lists of students to
persons, organizations, or companies who wish to solicit our
students. However, we will release directory information on
any individual if the student has not directed otherwise and
the request for this information appears "legitimate." |
If I do not want to be included
in the campus directory, what do I do?
Each student has the option of choosing
to be included in the student directory or to be excluded from
the student directory. The student directory includes both the
printed Emory University Campus Directory and the on-line directory.
If you want to be excluded from the directory, the student must
submit a written request to the Office of the Registrar. Unless
the Office of the Registrar is notified in writing, the student
will be included in the campus directory. |
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Questions
about preregistration/add/drop/swap |
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Who is eligible to pre-register?
All currently enrolled students in
degree standing who have met their financial obligations to the
University may pre-register during the prescribed period for
their current school. If a student has any doubts whether he/she
may pre-register, he/she should check with his/her school dean. |
How do I know when to pre-register?
A student can pre-register during
the prescribed period for their current school. Dates for preregistration
are located on the Registrar
calendars. For College students, "class" for
preregistration is defined in terms of hours earned, not
hours attempted. Seniors: 75+, Juniors: 45-74.999, Sophomores:
15-44.999, and Freshmen: 0-14.999 hours. If a student has transfer
credit from another institution make sure the credit is noted
on OPUS before preregistration to avoid confusion. |
What
classes are being offered next semester?
A schedule of courses is available eletronically in two
forms: OPUS for
currently enrolled students/faculty/staff and a downloadable
Adobe Acrobat Reader file available under registration
information.
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What is a permission number?
Where can I obtain a permission number?
A permission number is required for
entry on OPUS for any course with a 'P' in the section number.
Contact the department to receive a course permission number. |
Do I need permission for
overloads/underloads?
Emory College of Arts & Sciences students may not take
fewer than 12 hours or more than 19 hours in any one semester
without special permission from the dean. Students should go
to White Hall room 300 to obtain permission for overloads/underloads. |
What is my class?
In the College, a student who has
attempted 0-29.999 hours is classified as a freshman; 30-59.999
hours as a sophomore, 60-89.999 hours as a junior, and 90-above
hours as a senior. This is the University undergraduate classification
and does not necessarily reflect satisfactory progress towards
degree. This class is not the same as the "class" for preregistration. |
I am an Emory College of Arts & Sciences junior
and I missed my first appointment assignment with my class. What can
I do?
Students who fail to register during their first assigned appointment time may register during their second assigned appointment period. Students who fail to register during any of their appointment periods can register for classes during the add/drop/swap period. |
I noticed an AAAA class on
my schedule. What is it?
AAAA represents a class that was unable
to be scheduled during the pre-registration process. During the
add/drop/swap period, the student should swap or drop the AAAA
course for another course. |
My class has a location of
TBA; what does that mean and where do I go for my class?
TBA means To Be Announced. Contact
the course department for the location of the class. |
What does variable credit
(VC) mean?
A variable credit class indicates
that a range of credit hours is allowable, and the student must
select the credit hour(s). |
Can I take a Business School
course as S/U?
Business School courses may not be
taken S/U. Business School students may not take courses S/U. |
For how many credit hours
am I allowed to register?
College students are allowed to register
for up to 19 credit hours, with a minimum of 12 credit hours.
In order to register for more than 19 credit hours the student
must have dean's permission. Exception: A college student with
a 3.0 cumulative GPA or higher can register for up to 22 credit
hours without dean's permission. |
When can I add/drop/swap
classes?
Schedule changes can be made only
during the add/drop/swap period via OPUS. Add/drop/swap dates
are posted on the Registrar
calendars. |
How do I withdraw from a
course?
Students who wish to withdraw from
one or more, but not all, courses for which they are enrolled
must secure permission from their school dean. For more information,
see Partial
Withdrawal. |
How do I change the grading
basis for a course?
Schedule changes (adding/dropping/swapping/grading basis changes)
can only be made during the add/drop/swap period. Schedule
changes and L/G-S/U changes must follow the procedures for
your school or program. Dates for add/drop/swap are located
on the Registrar
calendars. |
Can I repeat a course if
I don't like my grade?
A student may not repeat a course
for credit unless he/she earned an "F" or "U" the previous
time(s) attempted. When a student repeats a course that was
previously failed, the second grade does not replace the first.
Both grades will show on the record and will be included in
the cumulative data. |
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Questions
about grades/GPA/Dean's list |
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How can I find
out my grades?
Currently enrolled students can view
their current term or any past term grades via OPUS at any time
from any location where they have computer access. Students no
longer enrolled must request
an unofficial transcript in
writing. |
My professor
needs to change my grade, what do I need to do?
The professor or departmental secretary
should submit a grade change form to the Registrar's Office.
Grade change forms are not distributed to students. |
How do I calculate my Grade
Point Average (GPA)?
Your grade point average is obtained
by taking the sum of all credit hours attempted on the letter
grade basis and dividing the sum of all quality points earned
in these courses. Courses with the grade of W, WU, S or U are
not used in calculating the grade point average. Courses with
the grades of WF or IF are counted as F when calculating the
grade point average. For each semester hour of credit, quality
points are computed as follows: A = 4.0, A- = 3.7, B+ = 3.3,
B = 3.0, B- = 2.7, C+ = 2.3, C = 2.0, C- = 1.7, D+ = 1.3, D =
1.0 and F = 0.0. The School of Law allows A+ = 4.3 and D- = 0.7
quality points for each semester hour of credit. NOTE: Care should
be taken when calculating grade point averages. For more information
on calculating your GPA stop by the Registrar's Office for assistance. |
How can my parents get a
copy of my grades?
Parents may now view students' grades via Guest Access through OPUS. With Guest Access a student may authorize up to five guests access to OPUS pages they have selected for them. Academic options available for guests are class schedule, grades and GPAs, and unofficial transcript, degree progress, and a final exam schedule.
Because grades are accessible via Guest Access, grade reports to parents/guardians or others will no longer be mailed effective August 2007. If you would like your parent/guardian or others to have your grades, you may grant them Guest Access. Instructions for granting Guest access is located on the Learner Services information page in OPUS under the heading "OPUS Guest Access".
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What are the requirements
for the Emory College of Arts & Sciences Dean's List?
The Emory College of Arts & Sciences Dean's List is recognition
of the top 20 percent, by semester grade point average, of all
college students enrolled for that semester. In addition to the
requisite grade point average, a student must have been enrolled
for twelve or more hours, completed all course work, and earned
no grades of U (unsatisfactory). Students are notified by letter
from the College Dean's Office shortly after the end of the semester. |
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Questions
about transfer credit/ARCHE |
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How do I cross register with
other ARCHE member institutions?
With permission of the dean of the
college, full-time students in good standing may enroll in courses
offered by any member institution of the Atlanta
Regional Council for Higher Education (ARCHE),
provided that the course is not offered at Emory. Emory students
who wish to enroll for courses at an ARCHE member institution
must complete a Cross Registration application form. NOTE: Cross
Registration is not offered during the Summer Semester at Emory
University. Application forms can also be obtained from the Office
of the Registrar or from the Emory College of Arts & Sciences Office. Students receive
credit ONLY. Grades for these courses are not a part of the academic
record at Emory. |
What schools participate
in ARCHE?
Click on this link for a complete
list of ARCHE institutions. |
I have course credits from
another institution. Can those credits be transferred to Emory?
If you are a currently enrolled Emory
student, have an original transcript from the other institution
mailed to the dean's office of the Emory school in which you
are enrolled. If you are an applicant, have an original transcript
mailed to the Admission Office of the Emory school in which you
are enrolled. The transcript will be evaluated by the appropriate
office and you will be notified in writing of any course work
that will transfer. |
Links
to more frequently asked questions: |
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