Emory University Preferred Student Name Policy
Emory University will begin a phased implementation of the Preferred Name Student Policy in spring 2017. The goal of the Preferred Student Name policy is to provide students a consistent preferred name experience across University systems and use of one's preferred name wherever legal name is not absolutely necessary. Emory University’s infrastructure is multi-faceted and complex, and while many systems already reflect a person's preferred name, there are still many other systems where the implementation of preferred name is forthcoming.
Preferred Name Background
Emory University recognizes that students may wish to use a name other than their given names as recorded on official University documents. When designed by a student, the University will use a preferred first/middle name except where use of the official name is required by University business or legal need.
Beginning in the Spring 2017 semester, the University will enable students to use a preferred student name, as described below. Updates will be communicated to the campus community as any necessary changes are updated to support this policy.
Preferred Name Guidelines
Students may enter a preferred first name through Emory University’s Student Information System (OPUS) regardless of whether or not they have legally changed their name. Preferred names that differ from an individual’s legal name will only be used on Emory’s campus in situations where student’s legal name is not required by University business or legal need. All external reporting of student name must by law use legal name.
Former students and alumni are also able to set a preferred first/middle name in OPUS, but they are encouraged to contact the Department of Alumni Relations (DAR) to verify that the preferred first/middle name will also be used in communications sent by that department.
Places Where Preferred First Name Is Used
- OPUS Student Self Service
- OPUS Advisor Self Service Center
- OPUS Instructor Self Service Center
- Class and Grade Roster
- Instructor Name on Class Search and Student Schedule
- Unofficial/Advising Documents
- Adirondack/My Housing
- Emory Online Directory (unless directory suppressed)
Places Where Legal First Name Must Be Used
- Student Financial Accounts
- Financial Aid
- Emory Card
- Responses to enrollment enquiries such as verification requests
- Official transcripts and diplomas
- Student employee/payroll information
- Emergency Responder and Enforcement Systems (Parking, Police, etc.)
- Internal systems that require and can only accommodate Legal Name
- All external communications and reporting
Emory University supports many systems outside of OPUS. If students are interacting with a business unit on campus and they are not using preferred name, please contact the Office of the Registrar for assistance.
Keeping Your Identity Private
Under FERPA, the Family Educational Rights and Privacy Act, directory information may be disclosed to the public. At Emory, directory information includes but is not limited to, the student’s legal name and preferred name. A student who does not want to be included in the directory can withhold directory information.